App Version: 1.0
Package: com.tamia.virtual-manager
1. Introduction
Welcome to Virtual Manager ("we," "our," or "us"). This Privacy Policy explains how we collect, use, store, and protect your information when you use our business management application ("App").
Virtual Manager is an offline-first business management app designed for small businesses to track purchases, sales, payments, inventory, and expenses. We prioritize your privacy and data security.
2. Information We Collect
2.1 Account Information
- Email Address: Used for authentication and account identification via Supabase Auth
- User ID (UID): A unique identifier to associate your data with your account
2.2 Business Data You Enter
The App stores business information that you voluntarily input:
- Party/Supplier Information: Names and phone numbers of your business suppliers/parties
- Customer Information: Names and phone numbers of your customers
- Transaction Data: Purchase records, sales records, payment records, inventory items
- Expense Records: Factory expenses and salary expenses with employee names
- Receipt/Stamp Images: Customizable stamp images you upload for receipt generation
2.3 Device Information
- Device Storage: Used to store your business data locally on your device
- Internet Connection: Required only for cloud synchronization (when enabled)
3. How We Use Your Information
3.1 Primary Purposes
- App Functionality: To provide core business management features
- Data Synchronization: To sync your data across devices via Supabase cloud
- Receipt Generation: To generate and share printable business receipts
3.2 Data Storage
- Local Storage: Your data is primarily stored locally using Isar database
- Cloud Storage: When online, data syncs to Supabase for multi-device access
- Offline Operation: The App works fully offline; cloud sync is optional
4. Data Sharing and Third Parties
4.1 Third-Party Services
| Service | Purpose | Data Shared |
|---|---|---|
| Supabase | Cloud database, authentication, storage | Business data, auth tokens |
| Google Fonts | Loading Poppins font for UI | None (font files only) |
4.2 We Do NOT Share Your Data With
- ❌ Advertising networks
- ❌ Data brokers
- ❌ Marketing companies
- ❌ Any third parties for commercial purposes
5. Data Security
5.1 Security Measures
- Row Level Security (RLS): Strict policies ensuring users only access their own data
- Data Isolation: Each user's data is isolated using their unique User ID
- Local Encryption: Device storage protected by OS security
- Soft Deletes: Deleted data is marked but retained for integrity
5.2 Your Responsibilities
- Keep your login credentials secure
- Use device security features (PIN, fingerprint, face unlock)
- Log out when using shared devices
6. Data Retention and Deletion
6.1 Retention Period
- Active Accounts: Data retained as long as your account is active
- Deleted Items: Soft-deleted items retained with "deleted" flag
6.2 Your Rights
You can:
- Export Data: Export your business data anytime
- Delete Data: Permanently delete individual records or your entire account
- Request Deletion: Contact us to request complete data removal
6.3 Account Deletion
To delete your account and all associated data:
- Go to Settings in the App
- Select "Delete Account" option, OR
- Contact us at the email below
7. Permissions Required
| Permission | Purpose | Required |
|---|---|---|
| Internet | Cloud synchronization | Optional (works offline) |
| Storage | Save receipts and stamp images | Yes |
| Share | Share receipts via other apps | Optional |
8. Children's Privacy
Virtual Manager is not intended for children under 13. We do not knowingly collect data from children under 13. If you believe we have collected data from a child under 13, please contact us immediately.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Changes will be:
- Posted in the App
- Updated with a new "Last Updated" date
- Notified via in-app notification for significant changes
10. Contact Us
11. Compliance
This Privacy Policy complies with:
- ✅ Google Play Store requirements
- ✅ GDPR for EU users
- ✅ CCPA for California users
📋 Summary
- Your data is stored locally first — works offline
- Cloud sync is optional and uses secure Supabase
- We never sell your business data
- You own your data — export or delete anytime
- Enterprise-grade security with Row Level Security
By using Virtual Manager, you agree to this Privacy Policy.